Air Export Coordinator

Location Chicago
Contact name: Liam Bastin

Contact email: liam.bastin@altius-talent.com
Job ref: 3820
Published: about 7 hours ago
The Air Export Coordinator is responsible for managing international air freight shipments from origin to destination. This includes booking cargo space, preparing export documentation, coordinating with airlines and ground handlers, and ensuring compliance with customs regulations and customer requirements. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple shipments in a time-sensitive, high-paced logistics environment.

Key Responsibilities
  • Coordinate day-to-day air export shipments from booking through final delivery.
  • Communicate with clients, carriers, warehouse staff, and overseas agents to ensure shipment requirements are met.
  • Prepare and process all necessary export documentation, including commercial invoices, air waybills (AWB), export declarations, and AES filings.
  • Book air freight space with carriers and consolidate shipments when needed.
  • Monitor transit schedules, track cargo status, and provide timely updates to clients.
  • Ensure compliance with international trade regulations, TSA guidelines, and internal company policies.
  • Resolve shipment issues such as delays, documentation errors, and customs holds promptly and professionally.
  • Maintain accurate records and data entry in the company’s transportation management system (TMS).
  • Support billing and cost control by ensuring accurate invoicing and file closure.